Using the IEEE’s PDF eXpress validator

PDF eXpress can validate PDF files you submit, and it can also convert source documents (MS-Word and LaTeX) to PDF files for you. The conversion feature does not always succeed. Follow the following procedure:

  • Go to the site https://www.pdf-express.org/plus .
  • Create an account for yourself by following the link “New Users Click Here”. The conference ID is 33506xp
  • Use the site’s facilities to validate your document. Make sure that the “PDF is IEEE Xplore-compatible”.

In our experience, 90% of the failed validations are due to font embedding issues. If your validation fails, make sure that embeddable fonts are used exclusively, including the captions and text of figures and tables. If you Google “pdf express problem” you will find lots of advice on how to fix validation problems.

You cannot skip the validation step. IEEE will revalidate every file we submit for inclusion in IEEE Xplore, and will not fix or ingest files that fail validation. If it’s not ingested, it is not archival.